#30 Spring Cleaning

I have finished cleaning my files on the P and Z drives. I did not have very many documents saved, but I cleaned out old timesheets and mileage forms for 2007 from the Z drive, and also deleted some files from the P drive. Some old Task Force and LPC documents from several years ago were also deleted. I had never saved anything to the S drive since I usually am not sending large files. I did copy my Monthly Branch Reports folder to the S drive, and then deleted it as directed in the ihcpl assignment. I found some old branch and children's narratives from 2001, which had been dumped into my Monthly Branch Reports folder, and I deleted those. I created a new folder for a file containing Crosby Library History, which had been filed in the wrong place. I believe this completes the requirements for this exercise.

#29 Cleaning Email

I have finished cleaning my email. My inbox is empty and folders have been created to file needed information. I have checked the contents of the folders as well, to be sure the contents are still pertinent. I don't have many addresses in my address book, as I usually just look these up on Harriet as I need them. I plan to handle incoming email as I receive it, and delete or move to folders as needed. I will continue to do periodic reviews of my inbox and folder contents and clean as needed.

#28 Spring Cleaning and GTD

The GTD article addresses an issue we all need to think about. It is always helpful to organize one's workflow and priorities. I don't think my job usually requires a system as complex as this one, since many tasks I have to do are regularly recurring jobs that must be done every day. There are useful thoughts included, however. The idea that we should handle items only once if possible is a useful one. I think email management is one of the easiest and most profitable places to apply these principles. I tend to accumulate many pages of emails in my inbox, which should be moved into folders or processed immediately. I am trying to work more efficently in this area by creating folders for information that I will need later, rather than keeping it in my inbox.

I also looked at Google calender and the other list-making sites, but don't wish to use these at this time. I already have a Yahoo account which includes a calendar feature. If I decide I need it, I would probably use that instead of opening a new account. When we had the calendar feature on Webmail, I did use it quite a bit, so maybe I will look at that possibility.